Minutes of the MCUCSA Summer Meeting

St. James Hotel, Red Wing, MN

June 10, 2004

34 MEMBERS PRESENT: Mary Anderson, Pamela Braun, Kirsten Cahoon, John Clarkson, Diane Crist, Vicki Decker, Cynthia Favre, Margie Giauque, Heidi Harlander, Mary Harlander-Locke, Ginger Kaufman, Deenna Latus-Jacobson, Jackie Laumb, Diann Lloyd-Dennis, Carol Lowe, Rich Manke, Pam Matti, Sara Nagel Newberg, Ann Ness, Ellen Richter-Norgel, Colleen Nugent, Lynda Olson, Janet Pribyl, Melissa Rademacher, Sonja Rue, Vicki Saulitis, Kathy Scholljegerdes, Eileen Shimota, Renee Solberg, Paul Strickland, Ed Stubblefield, Kim Swanson, Jay Thoreson, Addie Habstritt Turkowski, Pam Weller-Dengel, and Julie Westlund.

1. CALL TO ORDER: The MCUCSA business meeting was called to order by President Pam Matti at 1:10 PM and introductions of each member were made.

2. SECRETARY’S REPORT. Due to the March 2004 meeting being canceled, Secretary Ginger Kaufman handed out the minutes of October 24, 2003 to each member. A motion was made by Heidi Harlander to accept the minutes and Cynthia Favre seconded it. Motion carried.

3. TREASURER’S REPORT: Vicki Saulitis gave the treasurer’s report as follows:

Opening balance: $ 9,598.86

Expenses: $ 1,759.45

Revenue: $ 2,490.00

Ending balance 6/9/04 $10,329.41

Vicki Decker moved to accept the Treasurer’s report and seconded by Ed Stubblefield. Motion

carried.

4. COMMITTEE REPORTS:

1. NOMINATING: Margie Giauque and her committee members presented the membership with a slate of officers for 2004-05 year: President-Elect: Pam Weller-Dengel, Secretary: Sara Nagel-Newberg, Treasurer: Vicki Saulitis, and Members At Large: Deenna Latus-Jacobson for a one-year term and Eileen Shimota for a two-year term. Vicki Decker moved to accept the slate of officers as presented and pass a unanimous vote. Motion seconded by Julie Westlund and motion carried.

2. PROGRAM: The President thanked the Program Committee members Kim Swanson, Pamela Braun, Gary Donavon, and Deenna Latus-Jacobson for their hard work. It was agreed that the one member at large be the chair of the Program Committee. Deenna Latus-Jacobson will be the chair for the next year and two members who volunteered to be on the committee Kirsten Cahoon from St. John’s University and Colleen Nugent from St. Olaf College. The Committee is still looking for volunteer and those interested can contact Deenna or any of the Board members. Deenna gave an update on the fall meeting which will focus on government hiring, the program that was planned for the cancelled March 2004 meeting.

3. LONG RANGE PLANNING: Mike Hendel, chair, thanked the committee: Kirsten Cahoon, Vicki Decker, Jennifer Guyer-Wood, Mike Hendel, Sara Nagel Newberg, for their work and reported that the committee met three times and undertook the following tasks: SWOT Analysis, Gap Analysis, SMART Objectives, review of core values, and administration of a survey to the full MCUCSA membership. From this work, a three-year plan was developed with input from the membership. The committee also recommended that a review be done on an annual basis. Here is their proposed plan:

Academic year 2004 – 2005

1. Implement a focused effort to welcome new members to MCUCSA (mentoring program)

2. Improve business meeting structure

3. Plan MCUCSA meetings to coincide with other professional organizations in the state i.e. MN ACE, MCDA, etc.

4. Explore feasibility of web-based job and internship listing sites (and exploring electronic recruiting products)

5. Explore funding discussions with MEJFA, MPCCC Job/Internship Fair, MNSU Job Fair, and U of MN CDN

6. Identify method to increase representation of diverse candidates in the career development profession/MCUCSA. Investigate work that ACPA, NASPA and other organizations are doing. Target CSP programs for ideas.

Academic year 2005 – 2006

1. Implementation of web-based job and internship listing sites

2. A concerted marketing effort to promote MCUCSA to media outlets, employers, respective institutional administrations

3. Explore collaboration/outreach to U of MN colleagues

4. Assess status of MCUCSA listserv

5. Explore research/benchmarking studies

Academic year 2006 – 2007

1. Explore the possibility of a combined, state-wide job fair

2. Establish a grant(s) program to help association members defray costs when traveling to present at major conferences/workshops (promoting org. and students)

3. Retain a lobbyist to represent and promote our organization to respective constituencies

Discussion followed. Discussion was held on Point #1 of Year 2006-07 of a “combined statewide job fair” and who will implement this. It was also asked and answered that the Executive Board had given their support to this three-year plan as their Executive Board Meeting. Julie Westlund made a motion and it was seconded by Ellen Richter-Norgel to accept the report and move forward.

Continued discussion included changing the words of the first two points on Academic Year 2005-06 to reflect the correct grammar as the others. Point #2 of Year 2005-06 was changed to read “Promote MCUCSA to media outlets, employers, and respective institutional administrations through a concerted marketing effort.” On Point #5 of Year 2004-05 since MCUCSA was “not flush” that they may need assistance from other groups. Point #3 of Year 2004-05 it was agreed to look at coordinating dates with other organizations. After the question was called a vote was taken and motion carried. Here is the plan as voted upon:

Academic year 2004 – 2005

1. Implement a focused effort to welcome new members to MCUCSA (mentoring program)

2. Improve business meeting structure

3. Plan MCUCSA meetings to coincide with other professional organizations in the state i.e. MN ACE, MCDA, etc.

4. Explore feasibility of web-based job and internship listing sites (and exploring electronic recruiting products)

5. Explore funding discussions with MEJFA, MPCCC Job/Internship Fair, MNSU Job Fair, and U of MN CDN

6. Identify method to increase representation of diverse candidates in the career development profession/MCUCSA. Investigate work that ACPA, NASPA and other organizations are doing. Target CSP programs for ideas.

Academic year 2005 – 2006

1. Implement a web-based job and internship listing sites

2. Promote MCUCSA to media outlets, employers, respective institutional administrations through a concerted marketing effort

3. Explore collaboration/outreach to U of MN colleagues

4. Assess status of MCUCSA listserv

5. Explore research/benchmarking studies

Academic year 2006 – 2007

1. Explore the possibility of a combined, state-wide job fair

2. Establish a grant(s) program to help association members defray costs when traveling to present at major conferences/workshops (promoting org. and students)

3. Retain a lobbyist to represent and promote our organization to respective constituencies

5. NEW BUSINESS: FUTURE MEETING LOCATION, DATES AND HOSTS.

   1. FALL 2004 MEETING: will be held on Friday, October 29, 2004 at the College of St. Catherine’s with a government panel to be held as the program schedule.

   2. WINTER/SPRING 2005 MEETING: no place or time has been set.

   3. SUMMER 2005 MEETING: will be held on June 8-10, 2005 in Duluth, MN.

6. OTHER NEW BUSINESS:

1. GOVERNMENT JOB FAIR: John Clarkson suggested that MCUCSA explore holding a career fair for federal government agencies. He has already talked to Luann Rice to be the registrar and John suggested that we hold it in either September or October of this year. He explained that federal hiring is a lengthy process and would like the federal government to discuss the hiring process as well as how our students can work for the federal government. Vicki Decker said that we should do something without too much cost and have it at Metropolitan State. Sara Nagel Newberg moved to establish a task force to explore the possibility of holding a government job fair and motion seconded by Margie Giauque. The motion was amended with John Clarkson’s recommendation to add “this fall” and change the word “job” to “career.” The new motion reads “Establish a task force to explore the possibility of holding a government career fair this fall” and Sara and Margie accepted the nomination as amended. Vote was called for and motion carried. Carol Lowe reported that Metro State has incredible space to hold the fair and at no cost. It was agreed to have the fair at the end of September or early October. A task force committee of volunteers was formed. They are Julie Westland, John Clarkson, Vicki Decker, Addie Habstritt Turkowski, Ellen Richter-Norgel, and Sonja Rue. This group will determine facilities, date, and put together a budget including registration fee, brochure, website and signage expense, and present to the Executive Board before July.

2. NEW MEMBER PACKETS: Margie Giauque said that the new member packets have been assembled and distributed to new members. Pam Matti, as Past President, will take over the responsibilities of new member packets.

7. MOTION TO ADJOURN: There being no other business, Ed Stubblefield moved and Heidi Harlander seconded to adjourn the meeting. Motion carried. Meeting adjourned at 2 PM.

Respectfully Submitted:

Ginger Kaufman, Secretary