Minutes of the MCUCSA Meeting
March 7, 2003

 

Present: Pam Weller-Dengel, Vicki Saulitis, Jennifer Guyer-Wood, Kim Swanson, Pamela Braun, Deena Latus-Jacobson, Kirsten Hayden, Cynthia Favre, Rich Manke, Vicki, Decker, Nancy Swenson, Don Talbert, Bridget Kenadjian, Mike Hendel, Lynda Olson, Jennifer Kaysen, Sara Nagel Newberg, Janet Pribyl, Becky Boyd, Keith Munson, Ann Ness, Julie Westlund, Pam Matti, Margie Giauque, Ed Stubblefield, and Sheila Risacher.

The MCUCSA meeting was called to order by President Margie Giauque at 1:07pm

President Giauque thanked Mankato for hosting the meeting

Announcement (Margie Giauque): The executive board decided all meetings will use the relaxed version of Roberts Rules of Order to encourage full participation from the membership.

Secretary’s Report (Margie Giauque for Ginger Kaufman): Vicki  Decker and Kim Swanson made the following corrections to the Nov. 1 2002 minutes. Vicki requested the spelling of her first name be changed. Kim Swanson reported that Peter Vogt was scheduled for programming for the spring meeting not the summer meeting. Becky Boyd made a motion to approve the minutes with corrections. Motion was seconded by Ed Stubblefield. Motion carried.

Treasurer’s Report (Vicki Saulitis): The treasure’s report was reviewed. Nancy Swanson moved to approve the report. Seconded by Don Talbert. 

Vicki Saulitis asked MCUCSA members to please remember to RSVP for the meetings. The RSVP is needed for the lunch count.

Program Committee (Kim Swanson): Margie Giauque thanked the committee for the great program presented by Peter Vogt. Kim Swanson reported that the summer meeting will have 2 days of programming scheduled from 9-noon. One day will cover the best practices of new members and the other day will have a “motivational send off.” Kim Swanson and Pam Braun stated that individuals interested in the program committee should contact them. The private and U systems are not as well represented as the state schools on the committee.

Strategic Planning Committee (Vicki Saulitis and Mike Hendel): Mike Hendel and Vicki Saulitis reported that a committee had been formed. The last time MCUCSA looked at strategic planning was in 1990-1991. The task given to the strategic planning committee from the executive board was to develop a vision, mission, and strategy of MCUCSA. The committee has developed a rough draft. The vision has been drafted on “Who we want to be” and the mission as “Why we are here now.” The committee will send out the rough draft via email for the membership to review. The committee will present a second draft to the executive board in April.  

Awards (Ed Stubblefield): Nominations for the distinguished service awards need to be sent to Margie Giauque by 4/25. Nominations need to include the nomination form and a statement on why the award should be granted to the individual. The guidelines to the award and nomination form can be found on the website. Please don’t email the listserve with the nomination. Julie Westlund asked if the names of individuals who have already received the award can be listed on the website.

Rookie of the Year award is selected by the executive board.

Please notify Ed Stubblefield if anyone is retiring or leaving their position with 10+ years of service.

Nomination Committee (Pam Matti, Ed Stubblefield, Pam Weller-Dengel): Slate of officers for upcoming year:

Past President—Margie Giauque
President—Pam Matti
President Elect Nominee—Mike Hendel
Secretary—Ginger Kaufman (1 yr left to serve)
Treasurer—Vicki Saulitis (1 yr left to serve)
Member at Large Nominee—Keith Munson
Member at Large—Pam Weller-Dengel (1 yr left to serve)

Old Business:

MCUCSA Website: Executive Board met and decided the website should be an internal website for the membership. The old website wasn’t being updated because of the $50 fee for each change. Margie Giauque’s tech student put the website together. Margie Giauque offered to maintain the website for the next year. Margie Giauque demonstrated the website for the membership. Cynthia Favre suggested keeping track of where each meeting was held on the website under a new category called “meeting site” to ensure meetings are rotated to different campuses.

Summer Meeting: A concern was voiced by the membership on holding the summer meetings at a resort due to the current budget problems. Margie Giauque reported that the membership was contractually committed to the Arrowwood and St. James Hotel sites. However, the 2004 meeting at St. James provides some flexibility for members – members can stay at less expensive hotels. The 2005 meeting will be held at U of MN Duluth.

Ed Stubblefield reported the dates for the summer meeting are June 11-13^th. Ed will send out the reservation form either via email or mail. Individuals must complete the reservation form and mail it to Arrowwood with a $100 deposit. Those people sharing a room with someone from the membership need to send both reservation forms in together.

The full package includes lodging and 6 meals (Dinner Wed. night – Lunch Friday). The rates are below:

Single: $409 (2 nights + 6 meals)
Double Occupancy: $277 (2 nights + 6 meals)
Single: $205 (1 night + 3 meals)
Double Occupancy: $140 (1 night + 3 meals)
Kids meal package (ages 5-12): $50
Spouse meal package: $145

Recommendation for spouse and or kids: Reserve the single rate room and have spouse and kids order off the menu.

Reservations must be received by May 12.

New Business:

Summer 2004 Meeting will be held June 9-11 at the St. James Hotel. Margie Giauque will find out how many rooms are blocked off at the hotel.

Summer 2005 Meeting will be held June 8-10 at U of MN Duluth

Fall 2003 Meeting will be held October 24 at Winona State University

Spring 2004 Meeting will be held March 5, 2004 at Hamline University

Other Business:

Cynthia Favre requested that those interested in participating in a suggested reading and discussion contact her via email. The book could be discussed over the free time at the summer meeting

Meeting was adjourned at 2:04pm

Respectfully submitted

Sheila Risacher for Ginger Kaufman, Secretary