CONSTITUTION

A. ARTICLES OF INCORPORATION
 
Article I: Name

The name of the Association shall be the Minnesota College and University Career Services Association (MCUCSA).
     
Article II: Definitions

In this Constitution unless the context indicates the contrary:


Collegiate Unit- A member or a group of career professionals that represent a specific college or institution. When voting, often one member of a collegiate unit is called to cast a vote. For example, Bemidji State University is a collegiate unit casting one vote.  In this same instance, the University of Minnesota Twin Cities has several collegiate units representing each college within the institution allowing for several votes.
 
Quorum- The minimum number of members of an assembly that must be present to make a vote valid.  Fifty percent (50%) of the eligible collegiate units of MCUCSA shall constitute a quorum at meetings.
 
Amendment- The process of amending the Constitution by parliamentary procedure; a change to a document.
 
Bylaws-Rules adopted by an organization in order to regulate its own affairs and the behavior of its members.
 
Business-related- A decision or vote that is made with only procedural and not monetary implications.
 
Good Standing- Collegiate units and/or members will be deemed in “good standing” if membership requirements are fulfilled as stated in the Constitution, dues and additional fees are paid on time, and they abide by the Constitution and Bylaws.
 
Career Professional- A staff member who is employed in the career profession within higher education.  According to the National Association of Colleges and Employers (NACE), professional staff members must have the requisite qualifications and competencies to perform effectively in their defined roles with students, alumni, faculty, administrators, and employers. A career professional does not include students at the undergraduate or graduate level, or faculty or staff employed outside of career centers.
 
Article III: Mission

MCUCSA exists to foster the professional development of our members for the benefit of our students and alumni. By working collaboratively, we strive to leverage our expertise to become change agents and resource providers in the career development field.

Article IV: Purpose

Section 1. The purpose of MCUCSA shall be to enhance and promote the concept of career planning and employment services as an integral part of the higher educational process.

To achieve this purpose, MCUCSA will:
 
Section 1a. Foster collaboration among career professionals in the nonprofit four-year baccalaureate degree granting institutions in Minnesota.
 
Section 1b. Encourage research relative to career and professional development, benchmarking, and other matters relevant to career planning and employment services. 
 
Section 1c. Develop and share information and best practices of higher educational career centers. 

Section 1d. Promote professional standards among career professionals and offices.

Section 1e. Promote efficiency, cost-effectiveness, and professionalism of higher education career centers.

Section 1f. Provide opportunities for career professionals to develop personally and professionally to prepare them for future leadership roles.
 
Section 1g. Collaborate across educational systems to promote career-related opportunities to students and/or alumni.
 
Article V: Membership

Section 1. The privilege of membership in MCUCSA shall be extended to career professionals from all nonprofit four-year baccalaureate degree granting institutions in Minnesota.
 
Section 2. The privilege of membership in MCUCSA shall also be extended to graduate and professional school career personnel, in decentralized career office systems, when there is an affiliated MCUCSA member.
 
Section 3. The privilege of membership in MCUCSA shall be extended to members and/or collegiate units in good standing.
 
Section 4. For conducting the business of MCUCSA each collegiate unit, as represented by an individual career office, shall have one vote.
 
Section 5. MCUCSA is committed to promoting equal education and employment opportunities to all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, socio economic status, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Section 6. The privilege of lifetime membership in MCUCSA shall be extended to MCUCSA members who retire from the career profession after ten years of service to MCUCSA. Lifetime membership shall include an invitation to attend any MCUCSA meetings and, in particular, the MCUCSA summer meeting banquet. MCUCSA shall cover one night lodging and banquet expenses for the retiree and a guest at the summer meeting at which the retiree receives the lifetime member designation.
 
Article VI: Officers

Section 1. The officers shall be a past-president, a president, a president elect, a secretary, and a treasurer.
 
Section 2. The president, president elect, and past president shall serve one year terms consecutively, beginning as president elect, then president, and finally past president. The secretary and treasurer shall be elected for two-year terms for a maximum of two consecutive terms. Officers shall be elected by a vote of the collegiate units at the summer meeting and shall hold office until their successors have been elected.

Section 3. In case the office of president becomes vacant, the president elect shall assume that office for the remainder of the unexpired term.
 
Section 4. In the absence of the president, the duties of the office shall be performed by the president elect.
 
Section 5. When an office, other than president, is left vacant for any cause, the president, with the approval of the Executive Board, shall make the appointment to fill that office until the next summer meeting.
 
Section 6. The nominating committee comprised of the president, president elect, and past president is responsible for ensuring that all education systems are represented on the Executive Board. Whenever possible, there should be equal representation of board members from the Minnesota private colleges, University of Minnesota, and Minnesota State systems with the president role rotated between the three systems.
     
Article VII: Executive Board

Section 1. The officers named above, the two directors-at-large elected from the membership, and an archivist appointed by the Executive Board shall constitute the membership of the Executive Board. The archivist shall be a non-voting member of the Board. 

Section 2. The two directors-at-large shall be elected for two-year terms at a maximum of two consecutive terms in the same manner and at the same time as other elections are held at the summer meeting of MCUCSA.
 
Section 3. The president of MCUCSA shall chair the Executive Board.
 
Section 4. A simple majority of voting members of the Executive Board shall constitute a quorum to conduct MCUCSA business.
 
Section 5. The Executive Board shall be responsible for transacting the business of MCUCSA not reserved to the general membership under the Constitution.
   
Article VIII: Meetings

Section 1. There shall be a summer meeting during May or June, a fall meeting, a spring meeting, and other meetings as determined by the Executive Board.
 
Section 2. A business meeting shall be held during the summer meeting, the fall meeting, and the spring meeting, and as determined by the Executive Board.
 
Section 3. Fees for meetings shall be paid before or on the meeting date in order to constitute good standing.
 
Section 4. MCUCSA members may invite non-member faculty, staff, and undergraduate and graduate students from their institutions to attend meetings on a space available basis at the designated MCUCSA meeting rate.
 
Article IX:  Amendments

Section 1. Proposed amendments to the Constitution shall be presented in writing to the Executive Board at least thirty days prior to an Executive Board meeting.
 
Section 2. The Executive Board shall send out proposed amendments for review to the membership at least thirty days prior to the next business meeting.
 
Section 3. Proposed amendments shall be discussed and acted upon at the next business meeting on the basis of one vote per eligible collegiate unit. If adopted by a two-thirds majority, the amendment shall become effective immediately unless an alternative date is determined.
 
Section 4. A designee of the Executive Board shall send the updated Constitution to each collegiate unit within thirty days following the business meeting. 
 
Voted on and approved 6/21/2017


 

BYLAWS

Article I. Dues

Section 1. Annual membership dues shall be eighty-five ($85) dollars per collegiate unit, including one member, with twenty-five ($25) dollars required for each additional member, OR a one hundred and seventy-five ($175) dollar institutional membership. The institutional membership covers any or all members from the collegiate unit.  If an institution has multiple collegiate units, such as the University of Minnesota Twin Cities, the institutional membership shall only cover members from each individual collegiate unit. 

Section 2. Annual membership dues shall be received prior to August 31 in order to constitute good standing.

Section 3. The fiscal year of MCUCSA shall be from July 1 to June 30.

Section 4. The Executive Board shall be responsible for reviewing the MCUCSA membership dues during every even-numbered year.    

Article II. Election of Officers

Section 1. A nominating committee, comprised of the president, president-elect, and past president, shall nominate candidates for office and two directors-at-large for the Executive Board. The president of MCUCSA shall serve as Chair of the nominating committee.

Section 2. The slate of nominated candidates shall be presented to the membership thirty days prior to the summer meeting.

Section 3. The elections shall be held at the summer meeting.

Section 4. Voting shall be by secret ballot, if more than one person is running for the position.

Article III. Voting

Section 1. Members in good standing shall be entitled to vote on the basis of one vote per collegiate unit. In the case of collegiate units with more than one individual, the voting privilege shall be exercised by the senior career center officer or designee.

Section 2. Fifty percent (50%) of the eligible collegiate units of MCUCSA shall constitute a quorum at meetings.

Section 3. Business-related votes with no funding implications to collegiate units and/or MCUCSA shall require a simple majority to pass.

Section 4. Votes with financial implications for collegiate units and/or MCUCSA shall require a two-thirds majority to pass.  If adopted by a two-thirds majority in favor of monetary contribution from a collegiate unit, each collegiate unit shall be required to contribute the defined monetary amount in the specified time frame to constitute good standing.

Article IV. Amendments to the Bylaws

Section 1. Proposed amendments to the Bylaws shall be presented in writing to the Executive Board at least thirty days prior to an Executive Board meeting.

Section 2. The Executive Board shall send out the proposed amendments for review to the membership at least thirty days prior to the next business meeting.
 
Section 3. Proposed amendments shall be discussed and acted upon at the next business meeting on the basis of one vote per eligible collegiate unit. If adopted by a two-thirds majority, the amendment shall become effective immediately unless an alternative date is determined.
 
Section 4. A designee of the Executive Board shall send the updated Bylaws to each collegiate unit within thirty days following the business meeting. 
 
Article V. MCUCSA Constitution and Bylaws Review Process

Section 1. The Constitution Committee shall review the MCUCSA Constitution and Bylaws every even-numbered year to be voted upon at the summer meeting the following odd-numbered year.
 
Section 2. The Constitution Committee shall recommend changes to the MCUCSA Executive Board.
 
Section 3. The MCUCSA Executive Board shall provide feedback on the Constitution Committee’s recommendations.
 
Section 4. The MCUCSA Executive Board shall provide all changes to the membership for discussion.
 
Section 5. All changes to the MCUCSA Constitution and Bylaws shall adhere to the processes and timelines outlined within those documents.

Article VI. Dissolution

In the event of dissolution of MCUCSA, the assets of MCUCSA shall be distributed only to such organizations that enjoy exemption under Section 501 ©(3) of the U.S. Internal Revenue Code.

Voted on and approved 6/21/2017