CONSTITUTION

A. ARTICLES OF INCORPORATION
 
Article I: Name  

The name of the Association shall be the Minnesota College and University Career Services Association (MCUCSA).
     
Article II: Definitions

In this Constitution unless the context indicated the contrary:
Collegiate Unit- A member or a group of career services professionals that represent a specific college or institution. When voting, often one member of a collegiate unit is called to cast a vote. For example,  Bemidji State University is a collegiate unit casting one vote.  In this same instance, the University of Minnesota-Twin Cities has several collegiate units representing each college within the institution allowing for several votes.
 
Quorum- The minimum number of members of an assembly that must be present to make a vote valid.  Fifty percent (50%) or more of the eligible collegiate units of MCUCSA shall constitute a quorum at meetings.
 
Amendment- The process of amending the constitution by parliamentary procedure; a change to a document.
 
By-Laws- A rule adopted by an organization in order to regulate its own affairs and the behavior of its members.
 
Business-related- A decision or vote that is made with only procedural and not monetary implications.
 
Good Standing- Collegiate units and/or members will be deemed in “good standing” if membership requirements are fulfilled as stated in the Constitution, dues and additional fees are paid on time, and they abide by the Constitution and Bylaws.
 
Career Service Professional- A staff member who is employed in the career services profession.  According to the National Association of Colleges and Employers (NACE), professional staff members must have the requisite qualifications and competencies to perform effectively in their defined roles with students, alumni, faculty, administrators, and employers. A career services professional does not include students at the undergraduate or graduate level, and faculty and staff employed outside of career services.
 
Article III: Mission

MCUCSA exists to foster the professional development of our members for the benefit of our students and alumni. By working collaboratively, we strive to leverage our expertise to become change agents and resource providers in the career development field.

Article IV: Purpose 

Section 1. The purpose of MCUCSA shall be to enhance and promote the concept of career planning and employment services as an integral part of the educational process and to undertake activities designed to assist students and employers to meet their employment needs. These activities shall include, but are not limited to:
 
Section 1a. Fostering collaboration among career service professionals in the four-year colleges and universities in Minnesota.
 
Section 1b. Encouraging research on topics relative to career choice, recruitment and career development of individuals interested in professional positions, benchmarking, and other matters relevant to career planning and employment services. 
 
Section 1c. Developing and sharing information and best practices of career services offices across the state of Minnesota to enhance member knowledge base and professional development 
 
Section 1d. Promoting high professional standards among career service professionals and offices engaged in career planning and recruitment. 
 
Section 1e. Promoting efficiency, cost-effectiveness, and professionalism of career planning and employment services in the four-year institutions.
 
Section 1f. Providing leadership opportunities for career service professionals to develop personally and professionally; strategically preparing them for future leadership roles in career services and higher education.
 
Section 1g. Collaborating across educational systems to promote career-related opportunities to students and/or alumni (including but not limited to career and internship fairs).
 
Article V: Membership 

Section 1. The privilege of membership in MCUCSA shall be extended to career service professionals from all nonprofit four-year baccalaureate degree granting institutions in Minnesota.
 
Section 2. The privilege of membership in MCUCSA shall also be extended to graduate and professional school career service personnel, in decentralized career office systems, when there is an affiliated MCUCSA member.
 
Section 3. The privilege of membership in MCUCSA shall be extended to members and/or collegiate units in good standing.
 
Section 4. For conducting the business of the Association each collegiate unit, as represented by an individual career services office, shall have one vote.
 
Section 5. MCUCSA is committed to promoting equal education and employment opportunities to all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
 
Article VI: Officers 

Section 1. The officers shall be a past-president, a president, a president-elect, a secretary, and a treasurer.
 
Section 2. The president and president-elect are elected for a one-year term. The secretary and treasurer shall be elected for a two-year term at a maximum of two consecutive terms by a vote of the collegiate units at the summer meeting and shall hold office until their successors have been elected. The president-elect automatically assumes the presidency for a one-year term, one year following election as president-elect and one year term following presidency as past-president
 
Section 3. In case the office of president becomes vacant, the president-elect shall assume that office for the remainder of the unexpired term.
 
Section 4. In the absence of the president, those duties shall be performed by the president-elect.
 
Section 5. When an office, other than president, is left vacant for any cause, the president, with the approval of the Executive Board, shall make the appointment to fill that office until the next summer meeting.
 
Section 6. The nominating committee comprised of the president, president-elect, and past president is responsible for ensuring that all education systems are represented on the Executive Board. Whenever possible, there should be equal representation of board members from the Private, University of Minnesota, and State systems and the president role should be rotated between the three systems.
     
Article VII: Executive Board 

Section 1. The officers named above with the immediate past president, directors-at-large elected from the membership, and an archivist appointed by the Executive Board shall constitute the membership of the Executive Board. The archivist shall be a non-voting member of the Board for a two-year term at a maximum of two consecutive terms.
 
Section 2. The directors-at-large shall be elected for a two-year term at a maximum of two consecutive terms in the same manner and at the same time as other elections are held at the summer meeting of the Association.
 
Section 3. The president of MCUCSA shall chair the Executive Board.
 
Section 4. A majority of voting members of the Executive Board shall constitute a quorum for the conducting of the business of the Association.
 
Section 5. The Executive Board shall be responsible for transacting the business of MCUCSA not reserved to the general membership under the Constitution.
   
Article VIII: Meetings 

Section 1. There shall be a summer meeting during May or June, a fall meeting, a spring meeting, and such other meetings as may be determined by the Executive Board.
 
Section 2. A business meeting shall be held during the summer meeting, the fall meeting, and the spring meeting, and at such other times as determined by the Executive Board.
 
Section 3. Fees for meetings shall be paid before or on the meeting date in order to constitute “good standing.”
 
Section 4. MCUCSA members may invite non-member faculty, staff, and undergraduate and graduate students from their institution to attend meetings at the designated MCUCSA meeting rate.
 
Article IX:  Amendments 

Section 1. Proposed amendments to the Constitution shall be presented in writing to the Executive Board at least thirty days prior to an Executive Board meeting.
 
Section 2. The Executive Board shall open discussion for the proposed amendments that will be sent out to the membership at least thirty days prior to the next business meeting.
 
Section 3. Proposed amendments shall be acted upon at the next business meeting on the basis of one vote per eligible collegiate unit. If adopted by a two-thirds majority, the amendment shall become effective immediately unless an exact date is indicated.
 
Section 4. A designee of the Executive Board shall send the updated Constitution to each collegiate unit within thirty days following the business meeting. 
 
July 2014

 


 

BYLAWS

Article I. Dues

Section 1. Annual membership dues shall be eighty-five ($85) dollars per collegiate unit, including one member, with twenty-five ($25) dollars required for each additional member,OR a one hundred and seventy-five ($175) dollar institutional membership. The institutional membership would cover any or all members from the collegiate unit.  If an institution has multiple collegiate units, such as the University of Minnesota-Twin Cities, the institutional membership shall only cover members from each individual collegiate unit. 

Section 2. Annual membership dues shall be received prior to August 31 in order to constitute “good standing.” 

Section 3. The fiscal year of MCUCSA shall be from July 1 to June 30.

Section 4. The Executive Board shall be responsible for reviewing the MCUCSA membership dues during every even-numbered year.    

Article II. Election of Officers

Section 1. A nominating committee, comprised of the president, president-elect, and past president,  shall nominate candidates for office and two directors-at-large of the Executive Board. The president of MCUCSA shall serve as Chair of the nominating committee.

Section 2. The slate of nominated candidates shall be presented to the membership thirty days prior to the summer meeting.

Section 3. The elections shall be held at the summer meeting.

Section 4. Voting shall be by secret ballot, if more than one person is running for the position.

Article III. Voting

Section 1. Members in good standing shall be entitled to vote on the basis of one vote per collegiate unit. In the case of collegiate units holding membership in MCUCSA who are represented by more than one individual, the voting privilege shall be exercised by the senior career services officer or designee.

Section 2. Fifty percent (50%) or more of the eligible collegiate units of MCUCSA shall constitute a quorum at meetings.

Section 3. Business-related votes with no funding implications to collegiate units and/or the Association shall require a simple majority to pass.

Section 4. Votes with financial implications for collegiate units and/or the Association shall require a two-thirds majority to pass.  If adopted by a two-thirds majority in favor of monetary contribution from a collegiate unit, each collegiate unit shall be required to contribute the defined monetary amount in the specified time-frame to constitute good standing.

Article IV. Amendments to the Bylaws

Section 1. Proposed amendments to the Bylaws shall be presented in writing to the Executive Board at least thirty days prior to an Executive Board meeting.
 
Section 2. The Executive Board shall open discussion for the proposed amendments that will be sent out to the membership at least thirty days prior to the next business meeting.
 
Section 3. Proposed amendments shall be acted upon at the next business meeting on the basis of one vote per eligible collegiate unit. If adopted by a two-thirds majority, the amendment shall become effective immediately unless an exact date is indicated.
 
Section 4. A designee of the Executive Board shall send the updated Bylaws to each collegiate unit within thirty days following the business meeting. 
 
Section 1. Proposed amendments to the Bylaws shall be presented to the Executive Board in writing at least thirty days prior to any business meeting.

Section 2. The Executive Board shall provide for the discussion of the proposed amendments at the business session of any scheduled meeting.

Section 3. The proposed amendments shall be distributed to the membership thirty days prior to the scheduled meeting for which they are to be considered.

Section 4. Proposed amendments shall be acted upon at the business session on the basis of one vote per eligible collegiate unit and, if adopted by a majority vote, shall become effective immediately.

Article V. MCUCSA Constitution Review/Update Process

Section 1. The Constitution Committee is responsible for reviewing the MCUCSA Constitution and Bylaws during every even-numbered year to be voted upon at the summer meeting the following odd-numbered year.
 
Section 2. The Constitution Committee will make initial recommendations on changes and/or updates to the MCUCSA Executive Board.
 
Section 3. The MCUCSA Executive Board will provide feedback on the Constitution Committee’s initial recommendations as well as any additional items.
 
Section 4. The MCUCSA Executive Board will put all changes/updates before the membership for discussion.
 
Section 5. All changes to the MCUCSA Constitution and Bylaws will adhere to the processes and timelines currently outlined within those documents.

Article VI. Dissolution

In the event of dissolution of MCUCSA, the assets of the Association shall be distributed only to such organizations that enjoy exemption under Section 501 ©(3) of the U.S. Internal Revenue Code.

Amended: June 20, 2013